June 2021-Updated Task Instructions inc Covid 19 Precautions

Updated instructions for Gatwick Greenspace Partnership events

The Gatwick Greenspace Partnership (GGP) will provide any tools, equipment, and materials required for any events you are attending. All of our team are qualified first aiders, sites and events have been subject to risk assessment and all relevant emergency information will be communicated in our site induction and welcome.

What you need to bring

Please check the weather forecast and remember to bring the following:

  • Personal Face mask
  • Personal hand sanitiser
  • A mug, tea bags/coffee/hot-chocolate/milk/sugar and snacks for your own use (hot water provided)
  • Long sleeved top and trousers (to help avoid scratches, stings or bites)
  • Sturdy footwear & thick socks (work boots/walking boots/wellingtons)
  • Water bottle*
  • Medication if required
  • Waterproof coat/Sun-tan lotion/insect repellent as required

* To reduce waste, please bring refillable bottles rather than single-use plastic bottles for drinking.

(As an environmental charity we discourage the use of single-use plastic bottles. We will provide large containers of drinking water with enough for everyone throughout the activity). 

Meeting time & place

Please aim to arrive 15 minutes prior to the start of the event/activity for a prompt start and allow adequate time for traveling to and from the site, especially if you are not familiar with the area. 

If you need to leave early, please let a member of the GGP team know when you are leaving, so that we can account for everyone. 

Severe Weather

We aim to go ahead in most weather conditions, however activities will not go ahead in severe weather such as high winds, extreme cold and/or persistent heavy rain, and where indoor alternatives cannot be arranged. You will receive an email and/or a phone call the day before the event to be informed of cancellation. If you are not contacted, the event will be going ahead as planned.

Covid-19 Precautions

Extra measures are being taken, in accordance with the current Government advice, to insure we keep our staff and participants safe and prevent the spread of coronavirus (COVID-19) wherever possible. 

Please read the following information carefully to make sure you are clear on expectations and responsibilities. Anybody who does not follow these guidelines will not be able to continue in the event/activity. 

You must not attend the session if you are clinically extremely vulnerable and shielding OR have coronavirus (COVID-19) symptoms. This also applies if a member of your family has symptoms or if you have been advised by NHS Test & Trace that as ‘a close contact’ to isolate at home.

All participants will be required to fill in and return an updated emergency contact form before attending. This information will be held securely by Sussex Wildlife Trust for 21 days to allow us to participate in the test and trace programme should any participants develop symptoms.   

In addition, you will be asked to verbally confirm the following at the start of each session:

I confirm that I have not within the last 14 days;

  • Tested positive or am presumptively positive with the Coronavirus or been identified as a potential carrier.
  • Experienced any symptoms commonly associated with the Coronavirus.
  • Been in any location designated as a risk by the Government or Public Health England.
  • Been in direct contact with or in the immediate vicinity of any person been identified as a carrier or potential carrier of the Coronavirus.
  • That you do have a facemask on your person. 

Social distancing of 2 metres should be maintained wherever possible by all participants. 

For any tasks that would require standing closer to someone than 2 metres, extra measures need to be put in place e.g. both parties should wear a mask. Our sites are open to the public and although we will make every effort to keep our distance, there may be pinch point areas e.g. at gates or narrow tracks, where social distancing becomes more difficult.

We will no longer be providing refreshments, but will provide hot water to fill cups if you supply your own teabags/coffee/milk/sugar etc. 

If you subsequently have any of the symptoms commonly associated with the Coronavirus for up to seven days after the event/activity, please call the NHS 111 number to book a test for yourself and also inform a member of the GGP staff so that the Sussex Wildlife Trust can inform the NHS Test and Trace monitors as soon as possible.

Thank you in advance for your cooperation.

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